Meeting Invite Generator

Draft the Perfect Invite

Assign tiers, confirm agenda items for each attendee, and generate a complete, ready-to-send calendar invite body — with the Seven Chairs chair count, Inform After read deadline, and Speak or Leave gate built in.

0 / 14 confirmed

Must Be There

Nice to Have

Inform After

Chairs to Set

Meeting Details

Meeting Mode

Meeting Type Preset

Meeting Name

Date

Start Time

Duration (hours)

Location / Room

Organizer Name

Inform After Read Window

Attendee Tiers & Agenda Items

0/14

Must Be There

Nice to Have

Inform After

Not Involved

Owner's Project ManagerPM

Owner / Client

Required agenda item

Owner's RepresentativeOwner Rep

Owner / Client

Required agenda item

Facility Operations LeadOps

Owner / Client

Agenda item if attending

Invite Preview

14 agenda items still need confirmation.

SUBJECT: Weekly Construction Progress Update @ 09:00

────────────────────────────────────────────────────────────────────────

MEETING DETAILS
────────────────────────────────────────
Time:      09:00 (1.5h duration)

PURPOSE
────────────────────────────────────────
This meeting has been organized under the Seven Chairs Philosophy.
Every attendee listed below has a declared agenda item they will actively
speak to. Attendance is required only if your name appears in the
MUST BE THERE section below.

SEVEN CHAIRS INSTRUCTION
────────────────────────────────────────
13 chairs will be set up in the room.
14 people have been invited.
The missing chair is intentional. It enforces punctuality and
challenges every attendee to confirm their presence is necessary.
If you arrive and there is no chair, please consider whether you
need to be in the room — or whether the summary will serve you better.

MUST BE THERE  [Required attendance — active participation expected]
────────────────────────────────────────
  ▸ Owner's Project Manager (PM)
    Agenda: [To be confirmed before invite is sent]
  ▸ Owner's Representative (Owner Rep)
    Agenda: [To be confirmed before invite is sent]
  ▸ Construction Manager (CM)
    Agenda: [To be confirmed before invite is sent]
  ▸ Field Superintendent (Supt)
    Agenda: [To be confirmed before invite is sent]
  ▸ Project Scheduler (Scheduler)
    Agenda: [To be confirmed before invite is sent]
  ▸ General Contractor PM (GC PM)
    Agenda: [To be confirmed before invite is sent]

NICE TO HAVE  [Optional — your input is welcome but not required]
────────────────────────────────────────
Your attendance is optional. If you choose to attend, please come
prepared to contribute. If you cannot attend, you will receive the
meeting summary and action items within within 24 hours of distribution.

  ◦ Facility Operations Lead (Ops)
  ◦ A&E Lead Architect / Engineer (A&E Lead)
  ◦ Design Manager (Design Mgr)
  ◦ Cost Controls / Estimator (Cost Ctrl)
  ◦ GC Field Superintendent (GC Supt)
  ◦ EHS Manager (EHS)
  ◦ Mechanical Subcontractor Lead (Mech Sub)
  ◦ Electrical Subcontractor Lead (Elec Sub)

INFORM AFTER  [Summary distribution — no attendance required]
────────────────────────────────────────
You are not required to attend this meeting. You will receive a
complete meeting summary, decisions log, and action items list
within 24 hours of distribution.

ACTION REQUIRED: Please acknowledge receipt by replying "Confirmed"
or reacting with ✓ in Teams/Slack within 24 hours of distribution.

If any decision from this meeting affects your scope of work,
please respond with your specific concern within the same window.

  ◦ Process / Chemical Engineer (Process Eng)
  ◦ MEP Engineer (MEP)
  ◦ Quality Assurance Manager (QA Mgr)
  ◦ CQV Lead (Commissioning, Qualification & Validation) (CQV Lead)
  ◦ Validation Engineer (Val Eng)
  ◦ Regulatory Affairs Specialist (RA)

────────────────────────────────────────────────────────────────────────
Seven Chairs Philosophy — One chair fewer than the number of people invited.
Forces punctuality. Challenges necessity. Respects time.
────────────────────────────────────────────────────────────────────────

Speak or Leave Status

Owner's Project ManagerMUSTempty

Owner's RepresentativeMUSTempty

Construction ManagerMUSTempty

Field SuperintendentMUSTempty

Project SchedulerMUSTempty

General Contractor PMMUSTempty

Facility Operations LeadNICEempty

A&E Lead Architect / EngineerNICEempty

Design ManagerNICEempty

Cost Controls / EstimatorNICEempty

GC Field SuperintendentNICEempty

EHS ManagerNICEempty

Mechanical Subcontractor LeadNICEempty

Electrical Subcontractor LeadNICEempty